Privacy Policy / Cookies

The Traction Owners Club Ltd (the “Club”), as an organisation dedicated to providing services to its Members, is committed to protecting your personal information when you are using our services, including this website. Whenever you provide such information, we are legally obliged to use your information in line with all laws concerning the protection of personal information, including, in particular, the Data Protection Act 1998 and as subsequently amended. Please read this policy to understand how your personal information will be treated.

What information is collected and why

We collect information about you when you become a member or associated activities.

Typically this includes:

• your name

• address

• phone number

• email address

We will never collect sensitive information about you and neither will we pass this on to any other Member or third party without your explicit consent.

What is the information used for?

The information we collect from you will be used to record and manage membership and any associated activities relating to your membership.

Your information will not be sold, exchanged, transferred or given to any other company for any reason whatsoever other than for the sole purpose of fulfilling any delivery or service a member may request.

The Club collects information about all visitors (Members and non Members) to its website. This information is used to help the TOC understand more about where its site traffic comes from, but does not contain any identifiable personal information about the visitor. The information that is collected tells us which pages are visited, for how long each page is viewed, the paths that a visitor takes within the website, as well as other general information, such as your screen settings. This information is periodically analysed in order to assist in maintaining and improving this website together with administration and management of the Club.

How we collect your information

We collect information which you voluntarily provide to us and we also use “cookies” to collect certain information when you use the website.

Cookies

A cookie is a small amount of data, which often includes a unique identifier, which is sent to your computer browser from a website’s computer and is stored on your computer’s hard drive. Cookies allow our website to recognise your computer or access device each time it is used to visit our website and to keep count of how often you return to the website. If you do not know what cookies are, or how to control or delete them, then we recommend you visit http://www.aboutcookies.org for detailed guidance.

Currently we “request consent” to the use of cookies on each occasion you log into the website to confirm you are happy with this usage. If you are not happy, then you should either not use this site, or you should delete the Club’s cookies having visited the site, or you should browse the Club’s website using your browser’s anonymous usage setting.

We use two types of “cookies” to collect information. The first type of cookie is called a “session” cookie, which is temporary and is deleted automatically once you leave the website.

We use a session cookie to remember your log-in for you (if applicable). These we deem strictly necessary to the working of the website. If these are disabled then various functionality on the site will be broken. More information on session cookies and what they are used for at http://www.allaboutcookies.org/cookies/session-cookies-used-for.html

The second is called a “persistent” cookie, which remains on your computer hard drive until you delete it. The Club does not use cookies to gather information concerning your visits to other sites, nor to ascertain any personally identifiable information about you, apart from what you provide voluntarily during your dealings with the Club.

Google Analytics – persistent cookies for site analytics and performance – we use this to understand how the site is being used in order to improve the user experience. User data is all anonymous. You can find out more about Google’s position on privacy as regards its analytics service at http://www.google.co.uk/intl/en/analytics/privacyoverview.html

Social buttons

On many of the pages of the site you will see ‘social buttons’. These enable users to share or bookmark the web pages. There are buttons for: Twitter, Google +1, Facebook ‘Like’, and LinkedIn. In order to implement these buttons, and connect them to the relevant social networks and external sites, there are scripts from domains outside of the Club. You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including when you are on the Club’s website. So if you click on any of these buttons, these sites will be registering that action and may use that information. If concerned, you should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out, or delete, such information.

External web services

We use a number of external web services to display content within our web pages, including Flickr, SlideShare and YouTube. This is not an exhaustive or complete list of the services we use, or might use in the future, when embedding content, but these are the most common. As with the social buttons we cannot prevent these sites, or external domains, from collecting information on your usage of this embedded content. If you are not logged in to these external services then they will not know who you are but are likely to gather anonymous usage information e.g. number of views, plays, loads etc.

In addition to the above, the club’s website contains hyperlinks to websites which are owned and operated by third parties. These websites will have their own privacy policies and may also use cookies. We do not accept any responsibility or liability for the privacy practices of any third party websites and your use of such websites is at your own risk.

Email tracking

Some emails that we send you have no tracking in at all, some emails we can track, at an individual level, to see whether the user has opened and clicked on the email.

Security

Whilst your information is held on our system, we will ensure that it is held securely and we take all appropriate security measures to protect against unauthorised access to or unauthorised alteration, disclosure or destruction of the information. We regularly review our information collection, storage and processing practices and our security measures to guard against unauthorised access.

Transfer of your information

We will not transfer any information collected from you to any third party without expressly seeking your consent before doing so, except in cases where we are required to disclose the information in order to comply with the law or any court order.

Your rights of access

You are entitled by law to request a copy of your personal information that the Club holds and to correct any errors. You are also entitled to request that your information is deleted from our records.

In this context, if you are an existing registered Member of the Club, this necessitates the cancelling of your Membership as we would have no logical means of identifying or contacting you to renew/maintain your subscription, which permits access technical data etc held in “Members Only Areas” including the Club’s Forum.

If any such request is made, we will use our reasonable efforts to supply, amend or delete the personal information as requested.

Any request, or any other question you may have about our privacy policy or the information held about you by the Club should be made to the Company Secretary at the following address:

The Company Secretary
The Traction Owners Club Ltd
77 Church Street
Shillington
Hitchin
Herts
SG5 3LJ

Please note that we will require you to prove your identity with at least 2 pieces of identification.

Changes to this Privacy and Cookie Policy

We may change or update this Privacy Policy from time to time, so we recommend that you check it regularly. The date of the most recent revision will always be shown below. If for any reason you do not agree to these changed terms, please do not continue to use our website. If any material changes are made to this Privacy Policy we will include a prominent statement to that effect.

Governing Law

This www.traction-owners.co.uk website is governed by the laws of England and Wales and any dispute in respect thereof shall be subject to the exclusive jurisdiction of the courts of England and Wales.

Terms and Conditions

For our terms and conditions please click here.

If you have any questions/comments about this privacy please use the Contact Us.

November 2024